Privacy Policy

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Effective Date: 01/01/2026
Last Updated: 01/01/2026

Ceremonies by Katherine (“we”, “us”, “our”) is committed to protecting and respecting your privacy.

This Privacy Policy explains how we collect, use, store, disclose and protect your personal data when you visit https://ceremoniesbykatherine.co.uk (the “Website”), make enquiries, book services, or otherwise interact with us.

We process personal data in accordance with:

• The UK General Data Protection Regulation (UK GDPR)
• The Data Protection Act 2018
• The Privacy and Electronic Communications Regulations (PECR)

Ceremonies by Katherine
Website: https://ceremoniesbykatherine.co.uk
Email: katherine [at] ceremoniesbykatherine [dot] co [dot] uk

For the purposes of data protection law, Ceremonies by Katherine is the Data Controller of your personal data.

We may collect and process the following categories of personal data:

• Full name
• Email address
• Telephone number
• Postal address
• Ceremony details (wedding, vow renewal, naming ceremony, etc.)
• Event date and venue
• Personal stories and background information shared for ceremony scripts
• Payment information (processed via secure third-party providers)
• Any information submitted through enquiry or booking forms
   

Where you voluntarily provide information relating to:

• Religious or belief information
• Health information (e.g. accessibility needs)
• Sensitive personal family details
   

We will process this data only where necessary for delivering your ceremony and with your explicit consent.

When you visit the Website, we may automatically collect:

• IP address
• Browser type and version
• Device information
• Pages visited
• Time and date of visit
• Referral source
   

This information is collected via cookies and analytics tools.

We use your personal data for the following purposes:

• To respond to enquiries
• To provide celebrant services
• To draft, personalise and deliver ceremonies
• To manage bookings and contracts
• To process payments
• To communicate important event information
• To comply with legal obligations
• To improve our Website and services
• To send marketing communications (where consent has been given)
   

We do not sell your personal data to third parties.

Under UK GDPR, we rely on the following lawful bases:

Processing necessary to perform a contract with you (e.g. delivering your ceremony).

Responding to enquiries, improving services, managing the business.

For marketing emails, special category data, or non-essential cookies.

Where required for tax, accounting, or regulatory purposes.

We may share your data with:

• Payment processors (e.g. Stripe, PayPal)
• Website hosting providers
• Email service providers
• IT support providers
• Professional advisers (accountants, legal advisers)
• Regulatory authorities (if legally required)
   

All third parties are required to process your data securely and in accordance with data protection laws.

If any service providers process data outside the UK, we ensure appropriate safeguards are in place, such as:

• UK International Data Transfer Agreement (IDTA)
• Adequacy regulations
• Standard contractual clauses
   

We retain personal data only for as long as necessary:

• Enquiry data: up to 12 months
• Client records and contracts: 6 years (for legal and tax purposes)
• Ceremony scripts and related materials: as agreed with you
• Marketing data: until consent is withdrawn
   

After this period, data is securely deleted or anonymised.

We implement appropriate technical and organisational measures including:

• SSL encryption
• Secure hosting environments
• Password-protected systems
• Restricted access controls
• Secure payment gateways
   

However, no internet transmission is ever completely secure.

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure (“right to be forgotten”)
• Restrict processing
• Object to processing
• Data portability
• Withdraw consent at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO)
   

ICO Website: https://ico.org.uk

To exercise your rights, contact: katherine [at] ceremoniesbykatherine [dot] co [dot] uk

Our Website uses cookies to:

• Ensure proper functionality
• Analyse Website traffic
• Improve user experience
   

You can manage cookie preferences through your browser settings.

For full details, see our Cookie Policy.

We may send occasional updates about services or availability if you:

• Have opted in; or
• Are an existing client and the communication relates to similar services.
   

You can unsubscribe at any time using the link in our emails.

Our services may relate to children (e.g. naming ceremonies), but we collect personal data only from parents or legal guardians.

We do not knowingly collect personal data directly from children under 13.

With your explicit consent, we may:

• Use photographs from ceremonies
• Share testimonials
• Feature event images on our Website or social media
   

You may withdraw consent at any time.

Our Website may contain links to third-party websites. We are not responsible for their 

privacy practices.

We may update this Privacy Policy from time to time. The latest version will always be published on this page with an updated “Last Updated” date.

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Ceremonies by Katherine
Email: katherine [at] ceremoniesbykatherine [dot] co [dot] uk
Website: https://ceremoniesbykatherine.co.uk